Q & A
Where do I start when I am organising an event?
The first thing to do is to set a budget for your event. After the budget is set you are able to search for a suitable venue to host your event.
How much should I budget for a party?
Impossible to say until we know how detailed your party is. A 3 course dinner can vary between £25 per head and £150.00 per head, if not more, so we need to chat about how much you can afford and then work around that.
What is the benefit of using an event planner?
Every life event can be a problem if you have never faced it before, but most of the time we muddle through and make it up as we go along…..When there is something very important in your life, like a milestone birthday, a christening or another special event, doesn’t it make sense to call in people who have seen it all before? By using a professional company who have extensive experience in event management will eliminate those fears and worries and ensure that you get it right first time and on budget!!
Do all event managers offer the same service?
No, we all specialise in our own thing, there are companies who work with you as a consultant and jump in and out as required, some who only work on the day, some who leave you to work with your suppliers and so on. Then there is INSPIRE, we bring all of the available options to you and take responsibility for absolutely every detail including all of the suppliers payments, contracts, timings, set up and break down of the event. Both ways you are always in control of the event but with us we take full responsibility for the event.
If we use an Event manager do we still get to make all of the decisions?
Yes of course, we will give you our professional advice along with all the facts about the different options presented to you, the final decision is always yours.
How long will it take to organise an event?
One of the most common mistakes made when organising events, is leaving insufficient time for planning. The time required for planning events is very much dependent on the type and size of the event. However, in an ideal world, the planning process should start approximately six months before the date of the event. If you are planning to have your event at one of those seasonally active times of year, do book vital services early.
Who will be my contact?
You will be given a dedicated event manager at Inspire. You may occasionally speak to other Inspire representatives but your Manager will always come back to you when you feel he or she is the only person that can help. Your event manager will do all of the liaising with suppliers and also discuss things amongst colleagues. The whole company will be aware of every event so you will never get left out in the cold if, for example, your Manager is on holiday when you have an important question.
Can I see any visual samples of what my event will look like?
We will create mood boards for the event and bring all of our findings to the table in a visual format that you are able to see and feel. This is a great way to envisage the overall look and feel of your event so that you are able to make the right choice.
How many choices will we get to see before selecting the right one?
On our first meeting you will be presented with available options for your event based on the spec given to us. We then take the bits that you love and build on them until we have your perfect event. This process is imperative to get right to ensure that the event not only works in terms of the objectives but also comes in on budget.
How much do you charge?
It is very hard for us to tell you how much we will charge for your event before we know what is involved, however if you refer to our case studies we have put the costs of our past events to give you an idea on the costs involved.
What are your booking procedures?
Firstly we need to meet with you to discuss the spec. We will then put our ideas together along with the cost guideline. We will then present these to you. After the presentation we will discuss your thoughts. All of this is completed before any commitment from you. Should you decide to proceed with us we will require a percentage deposit based on the costs in our quote.
Do you offer any follow up after the event?
Yes, in fact we insist upon it. It is important to us to get as much feedback from our clients as possible. It is the only way that we can ensure that we are delivering exactly what our clients want.